Status: December 2019

QUADRA Power International GmbH („QUADRA“) appreciates your visit to our Internet pages at www.quadra-international.com („website“) and your interest in our company and our products and services.

With this data protection declaration, we would like to inform you about how we handle your personal data. It applies to the processing of personal data within the scope of communication via this website as well as outside the website.

QUADRA Power International GmbH („QUADRA“) processes your data as the person responsible.

contact details:

QUADRA Power International GmbH, Teerhof 59, D-28199 Bremen

Email: info(at)QUADRA-international.com

The appointed data protection officer can be contacted by post at Datenschutzbeauftragter, Teerhof 59, D-28199 Bremen, Germany, or at the e-mail address controlling(at)QUADRA-international.com

If you simply visit our website without actively contacting us, we will only process the personal data that your browser automatically transmits. Our web servers store each access in a log file for seven days. The following data is recorded: IP address of your client, website from which the access is made, date and time of the access, name and URL of the accessed file, pages visited, amount of data transferred, message whether the access was successful, view of videos/audio, click on individual links, search words or search phrases, recognition of the browser and operating system used and name of your Internet access provider.

This data is processed for the purpose of presenting our website optimally and securely from a technical point of view. No personal analyses are carried out.

We use cookies in some areas for the purpose of designing our website in line with requirements. Most of the cookies we use become invalid after the browser session ends (so-called session cookies). Other cookies remain on your end device and enable us to recognize your browser on your next visit (permanent cookies). These data are not used to personally identify the visitor of this website.

Most browsers are set to accept cookies automatically. However, you can deactivate the storage of cookies or set your browser to notify you as soon as cookies are set. However, we would like to point out that blocking cookies from our website may, under certain circumstances, result in a functional restriction of the use of our website and also of the websites of other service providers.

We process your personal data, which we only require for your visit and the technical provision of our website, on the basis of the following legal principles:

– for the fulfilment of a contract or for the implementation of pre-contractual measures in accordance with Art. 6 Para. 1 lit. b GDPR, insofar as you visit our website to obtain information about our services; and

– to safeguard our legitimate interests in accordance with Art. 6 Para. 1 lit. f GDPR, in order to be able to make the website technically available to you. Our legitimate interest is to be able to provide you with an attractive, technically functioning and user-friendly website and to take measures to protect our website against cyber risks and to prevent our website from posing cyber risks for third parties.

We use the analysis services (e.g. Matomo Analytics, formerly Piwik) for statistical evaluation of the use of the website. Small text files (cookies) are used to store data on how and with which browser/system you use our website, including the IP address. The IP address is immediately made anonymous during this process, so that you as a user remain anonymous to us.

We only use Analysis services with your prior express consent in accordance with Art. 6 (1) Item a of the GDPR, which you can give us via the cookie banner when you first call up our website. You can revoke the consent once given at any time with effect for the future by proceeding as follows:

You can decide here whether a unique web analysis cookie may be stored in your browser to enable the website operator to collect and analyses various statistical data. If you want to decide against it, click here to place the analysis services deactivation cookie in your browser.

Please note: If you delete your cookies altogether, the deactivation cookie will also be deleted. This means that you give your consent again and also their revocation against the analysis of the usage behavior of the website.

We only collect personal data – i.e. information that can be assigned to your person – if you provide us with this information yourself and contact us. This is the case, for example, if you enter your data in an input field on our website or send it to us by e-mail. If you contact us via a form on this website, we will collect the following information from you: Salutation, surname/first name, company, industry, address data, contact data (telephone/e-mail); content data (for the inquiry). 

Your personal data will be used exclusively for communication with you or for the purpose for which you have provided us with this data and will be deleted afterwards. Information that we do not necessarily need to process your inquiry, e.g. your industry, is marked as such in the form. 

We process your personal data to answer contact inquiries on the basis of the following legal principles:

– to safeguard our legitimate interests in accordance with Art. 6(1) Item f of the GDPR; our legitimate interest is to answer contact enquiries appropriately;

– for the performance of a contract or for the implementation of pre-contractual measures pursuant to Art. 6(1) Item b of the GDPR, insofar as your contact request is aimed at this.

We may also use your postal address and e-mail address to send you information about our events, products or services. However, we will only do this if you request this and have expressly given us your consent in accordance with Art. 6(1) Item a of the GDPR. You may revoke your consent at any time with effect for the future by e-mailing to controlling(at)QUADRA-international.com or writing to QUADRA Power International GmbH, Teerhof 59, D-28199 Bremen. 

If we receive your address or e-mail address in connection with the sale of a product or service and you have not objected to this, we reserve the right, on the basis of Art. 6 (1) Item f of the GDPR or § 7 (3) the German Act Against Unfair Competition, to send you regular offers on similar products, such as those already purchased, from our range of products by post or e-mail. This serves to safeguard our legitimate interests in addressing our customers in advertising, which outweigh any other interests.

You can also object to the further storage and use of your personal data, in particular your contact data, at any time without incurring any costs other than the transmission costs according to the basic rates. For this purpose please also contact controlling(at)quadra-international.com or QUADRA Power International GmbH, Teerhof 59, D-28199 Bremen.

Your data will be deleted immediately in the event of revocation or justified objection, provided that there is no other legal basis for the processing or that there are no overriding justified reasons for the processing. However, if the objection concerns your request, it cannot be processed any further.

You can apply to our company electronically. We will of course use your details exclusively for processing your application and delete them after the application procedure has been completed in accordance with the legal regulations. Please note that e-mails sent in unencrypted form are not protected against access. We therefore strongly recommend that you send us your application documents either by encrypted e-mail or via our contact form on our career portal. You can find more detailed information on the handling of your personal data in the data protection regulations of the careers portal.

We also process your personal data outside of this website if you contact us in writing, by telephone or by e-mail with a request and provide us with personal data (in particular: contact data), or if you have a contractual relationship with us or the data processing is necessary for any other reason. This is particularly the case if you are one of our business partners or customers, if you participate in one of our events or act as a service provider for us, or if you are involved in an administrative procedure, for example if you are involved in an approval procedure for a wind turbine.

Depending on the context, the processing is carried out on different legal bases within the meaning of Art. 6 GDPR; depending on the context, this is in particular

1. a legal obligation to process data (e.g. in the context of administrative procedures) or
2. an overriding legitimate company interest (e.g. for the assertion of legal claims or for video surveillance of our operating facilities to protect against unauthorised access, if necessary)

At QUADRA Power International GmbH and other affiliated companies, central functions of QUADRA are located, which are active for the group of companies and in this context also process personal data, e.g. marketing and communication, sales, purchasing, central administration (e.g. legal department) and personnel recruiting. Insofar as the central functions, e.g. in the execution of procurement processes or administrative procedures, of other group companies are involved, personal data is exchanged to the necessary extent between the various group companies involved. The legal basis for this is the overriding legitimate interest of the company in accordance with Art. 6 Para. 1 lit. f GDPR; the legitimate interest is for internal administrative purposes. These may be economic, administrative or other internal business purposes; this only applies insofar as your interests or fundamental rights and freedoms that require the protection of personal data do not prevail.

We only pass on personal data to other third parties, e.g. authorities or banks or service providers employed for the fulfilment of the contract, if and insofar as this is necessary due to the respective business relationship or a legal requirement. Service providers employed by us, e.g. for IT and printing services, who act as processors for us are contractually obliged by us to process personal data exclusively within the scope of their assignment.

In the following, we list the categories of recipients of your personal data:

• IT service providers for the administration and hosting of our website,
• Bookkeeping/ Tax consultancy
• Banks
• Affiliated companies (e.g. in the context of the annual financial statements)
• Public bodies (e.g. supervisory and regulatory authorities)
• If necessary, other recipient categories.

Who need this data to fulfil our contractual and legal obligations or on the basis of our legitimate interests.

Within the scope of using Matomo’s tools we transfer your shortened IP address to New Zealand. The data transfer is based on an existing adequacy finding of the European Commission on the adequacy of the level of data protection in New Zealand.

Otherwise, we do not transfer your personal data to countries outside the EU or EEA or to international organisations.

Your personal data will always be stored for as long as necessary for the respective purposes (e.g. fulfilment of the contract, until your consent is revoked) and then deleted, taking into account the legal retention periods, or blocked for a necessary retention period after the purpose has been achieved (e.g. mutual fulfilment of the contract) or restricted in processing and then deleted. In addition, we then store your personal data until the commencement of the limitation period for any legal claims arising from the relationship with you, in order to use it as evidence if necessary. The limitation period is usually between 12 and 36 months, but can also be up to 30 years.

When the statute of limitations comes into effect, we will delete your personal data, unless there is a legal obligation to retain it, for example, under the German Commercial Code (§§ 238, 257 para. 4 HGB) or the German Fiscal Code (§ 147 para. 3, 4 AO). These storage obligations can amount to two to ten years.

Cookies installed by us are usually also deleted after leaving our website. However, this does not apply to Matomo Analytics (formerly Piwik). These remain stored for a period of 30 days. You also have the possibility to delete installed cookies yourself at any time.

You are entitled to the following rights as a data subject under the legal requirements, which you can assert against us:

Right of access: you are entitled at any time, under Art. 15 GDPR, to request confirmation from us as to whether we are processing personal data relating to you; if this is the case, under Art. 15 of the DPA you are also entitled to receive information on this personal data and certain other information (including processing purposes, categories of personal data, categories of recipients, planned storage period, the origin of the data, the use of automated decision-making and, in the case of transfer to third countries, the appropriate guarantees) and a copy of your data.

Right to correction: In accordance with Art. 16 GDPR, you are entitled to demand that we correct the personal data stored about you if it is incorrect or inaccurate.

Right to deletion: You are entitled, under the conditions of Art. 17 GDPR, to demand that we delete personal data relating to you without delay. Among other things, the right to deletion does not apply if the processing of the personal data is necessary for (i) the exercise of the right to freedom of expression and information, (ii) the fulfilment of a legal obligation to which we are subject (e.g. statutory retention obligations) or (iii) the assertion, exercise or defence of legal claims.

Right to restrict processing: You are entitled to demand that we restrict the processing of your personal data under the conditions of Art. 18 GDPR.

Right to data transferability: You are entitled, under the conditions of Art. 20 GDPR, to require us to transfer to you the personal data concerning you that you have provided to us in a structured, common and machine-readable format.

Right of withdrawal: You have the right to withdraw your consent to the processing of personal data at any time with effect for the future. Revocation of your consent does not affect the lawfulness of the processing that has taken place on the basis of your consent until revocation.

Right of objection: You are entitled to object to the processing of your personal data under the conditions of Art. 21 GDPR, so that we must stop processing your personal data. The right of objection exists only within the limits provided for in Art. 21 GDPR. In addition, our interests may conflict with a termination of processing, so that we are entitled to process your personal data despite your objection.

Right of appeal to a supervisory authority: You have the right, under the conditions of Art. 77 GDPR, to appeal to a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place where the alleged infringement occurred, if you believe that the processing of personal data relating to you is in breach of the GDPR. The right of appeal is without prejudice to any other administrative or judicial remedy.

The supervisory authority responsible for us is:

Die Landesbeauftragte für Datenschutz und

Informationsfreiheit der Freien Hansestadt Bremen

Arndstraße 1 27570 Bremerhaven

Phone: +49 471 596 2010 or 0421 361 2010

fax +49 421 496 18495

e-mail: office@datenschutz.bremen.de

However, we recommend that you always address a complaint to our data protection officer first.

If possible, your requests concerning the exercise of your rights should be addressed in writing to the above address or directly to our data protection officer.

We have taken extensive technical and operational precautions to protect your data from accidental or deliberate manipulation, loss, destruction or access by unauthorised persons. Our security procedures are regularly reviewed and adapted to technological progress.

If you use our contact form, you also provide us with personal data about yourself. To prevent this information from falling into the wrong hands, we encrypt your personal data „end-to-end“ with the TLS (Transport-Layer-Security) procedure. This is a proven and very secure data transmission procedure on the Internet, provided that it is used according to the current state of the art, as we do.

In principle, you are not obliged to provide us with your personal data. However, if you do not do so, we will not be able to make our website available to you, answer your questions to us, send you advertising, etc. or enter into a contract with you. Personal data that we require for the above-mentioned processing purposes are marked with an „*.“ or another sign as mandatory information.

We do not use automated decision making or profiling (an automated analysis of your personal circumstances).

You have the right to object at any time to the processing of your data, which is carried out on the basis of Art. 6 para. 1 f GDPR (data processing on the basis of a balancing of interests) or Art. 6 para. 1 e GDPR (data processing in the public interest), if there are reasons for doing so that arise from your particular situation. This also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR.